Most post-delivery disputes come down to "was that scratch already there?". A photographed, measured handover report answers it before it is asked.
In short
- The same items are recorded the same way at departure and arrival.
- Existing damage is logged with photo numbers, leaving nothing to argue later.
- Passage summary: time, miles, weather, notable events.
- The report records condition; the boat stays on the owner's insurance.
1. Sample Report
SAMPLE, HANDOVER AT DEPARTURE / ARRIVAL
1. Parties and vessel
- Owner or representative, skipper
- Vessel name, make and model, flag, home port
- Departure and destination, planned route
2. Taking over
- Date, time, place
- Engine hours, generator hours
- Fuel and water levels (gauge and visual)
- Battery voltages (house and start), charging state
3. Hull and deck
- Existing scratches, dents and repairs, each with a photo number
- Propeller, shaft, rudder (if visible)
- Lines, fenders, mooring gear
4. Machinery and systems
- Engine start, cooling water flow, alarm test
- Bilge pumps and alarm
- Navigation electronics, VHF, navigation lights
5. Safety equipment
- Liferaft and service date
- Lifejackets, EPIRB/PLB, flares
- Extinguishers and check dates
6. Inventory
- Sails, tender, outboard, spares
- Personal effects aboard (locked locker, if any)
7. Documents
- Registration, insurance policy and written confirmation that it covers the passage
- Transit log and crew list for foreign flags
8. Handing over at arrival
- Same readings: engine hours, fuel, batteries, photos
- Passage summary: time, miles, weather, refuelling, notable events
- Maintenance done and consumables used on the way
9. Signatures
- At departure: owner/representative and skipper
- At arrival: receiving party and skipper
- Link to the photo archive
2. How to Use It
The report is filled in together before departure and the photos shared the same day. At arrival the same list is repeated; side by side, any difference shows itself. For the contract clauses see the delivery contract sample; for general terms, yacht delivery and terms of service.
Frequently Asked Questions
A written "good condition" settles nothing; a dated photo does. Each existing mark is matched to a numbered photo.
The owner's policy. Written confirmation that it covers the passage is obtained before departure; without it, the delivery does not start.
We bring it; you or your representative fill it in with us. Your own form works too if it covers these headings.
The delivery calculator shows route, time and a cost range instantly.
Downloadable forms
The forms we use for this are free to download and fillable.
Related Pages
Yacht DeliveryProcess and termsDelivery QuoteRoute, days, costDelivery RoutesReal coastal distancesTransit Log GuideForeign-flag entry and exitSafety Equipment CheckChecklistTerms of ServiceContract basics
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