Repair disputes come from three places: unwritten extras, quietly substituted materials, and damage "found on opening". The sample below closes all three at quotation stage.
- A quote starts with purpose, a measurable outcome, included/excluded scope, method and standards.
- Payment follows verified stages, not the calendar; part of the final payment is held until snags close.
- Extras, material changes and subcontractors only with written approval.
- Clauses protect both sides; one-sided wording is not honoured.
1. Sample Proposal
Tap a heading to open it; the first section starts open.
SAMPLE REPAIR QUOTATION
1. Particulars and parties
- Quote number, date and validity (e.g. 30 days)
- Contractor: legal name, tax number, address, responsible person
- Owner: name, address, representative if any (surveyor/consultant)
- Vessel: name, make and model, year, length, flag, berth or yard location
- Annexes: specification, drawings, equipment list, photographed baseline
2. Purpose and expected outcome
Purpose: Structural repair of impact damage to the starboard bow and a safe return to service for the season.
Expected outcome: Laminate restored to original thickness and schedule; gelcoat colour-matched; moisture readings within the range of surrounding laminate; watertightness test passed.
The outcome is written so it can be measured; "in good condition" is not an outcome.
3. Scope: included, excluded, assumptions
| Item | Status |
|---|---|
| Cut out damaged laminate, scarf at least 1:12 | Included |
| Replace core (same type and density) | Included |
| Re-laminate to original schedule | Included |
| Gelcoat, fairing, polish | Included |
| Remove and refit interior lining | Included |
| Haul-out, storage, launch | Excluded, yard tariff |
| Further damage found on opening | Unit rates, by variation |
Assumptions: every assumption behind the price (access, existing condition, material availability) is written down. If one fails, a variation follows, not a surprise.
4. Method and standards
Damaged laminate is cut back to sound laminate with a scarf of at least 1:12. New plies go down in the original schedule and weights; the resin system (epoxy or vinylester) is chosen for compatibility with the existing laminate. Before laminating, dryness is confirmed by moisture readings.
Standard clauses
Competence, owner requirements, price structure, variation procedure, delay, disputes: these clauses are the same in every type of quote; their full text is in the refit proposal sample.
7. Process, programme and hold points
| Stage | Work and hold point | Time |
|---|---|---|
| 1 | Strip-out and opening, photographed baseline | 2 days |
| 2 | Cut-out, scarf, drying and moisture readings | 3-5 days |
| 3 | Laminating, inspection hold point before close-up | 2 days |
| 4 | Gelcoat and finish | 2 days |
| 5 | Water test, acceptance, snag list | 1 day |
At a hold point work stops; it does not continue until the owner or their representative has seen it.
8. Tools, equipment and materials
A moisture meter and sounding hammer map the damage and check the repair afterwards. Resin, fabric, core and gelcoat are listed by make, model and batch number; the gelcoat code used for colour matching goes into the handover file.
11. Payment schedule
30% materials and start · 50% laminating complete and verified · 20% on acceptance (with retention)
Each payment depends on the stage being verified complete by photos and measurements.
12. Acceptance and handover
- Acceptance criteria (readings, tests, sea-trial values)
- Numbered, photographed snag list with close-out date
- Documents: warranties, manuals, test records, drawings
13. Warranty
12 months on workmanship and materials; 24 months against delamination and water ingress. The warranty runs from acceptance. Response time for warranty work is stated.
14. Risk, insurance and title
If the damage is claimed on the hull policy, work does not start until the insurer's surveyor has seen the damage and approved the repair method. The insurer is told while the boat is at the yard and before hot work such as grinding. Which policy covers new damage found during the repair is stated.
2. Clauses Against Bad Faith and Abuse
The full list of clauses protecting owner and contractor, drawn from the disputes that recur most in the trade, is in the refit proposal sample. All of them apply to this type of quote too.
Clauses Specific to a Repair
A repair usually starts with damage and time pressure. So the quote also states:
- Baseline record: photos, dimensions and a moisture map of the damage; it prevents the "that was already there" argument later.
- Damage found on opening: at unit rates with written approval; rates are set up front so pricing does not stop the work.
- Colour match: on sun-faded gelcoat a perfect match is not always possible, and the acceptable difference is agreed beforehand.
- Cure time: the maker's cure time before launch; not shortened even when the schedule is tight.
- Recurrence at the same spot: a separate, longer warranty against delamination or water ingress in the repair area.
3. Adapting It to a Maintenance Contract
A periodic maintenance contract is the same set of clauses tied to a recurring schedule. On top of the repair clauses, it states:
- Visit frequency and timing (e.g. monthly check, commissioning, winterisation)
- A numbered task list per visit and the consumables used
- A short photographed check report after each visit
- Call-out response time and rate
- Written approval for anything off the list; replaced parts handed over
- Annual fee, payment terms and termination
4. Red Flags in a Quote
General warning signs for any quote are in the refit sample. In this type of quote, also watch for:
- A price without a photographed baseline of the damage.
- Items like "will be repaired" with no method; no scarf ratio or ply schedule.
- Cure time shortened to fit the schedule.
- Work starting before the insurer's surveyor has seen the damage.
5. Working in Turkey: Local Practice
The full list of items Turkish yard and marina practice requires in a quote (currency and tax, stamp duty, yard charges, right of retention, contract for work) is in the refit proposal sample. For this type of document the key points are:
- Insurance: tell the hull insurer at the yard and before hot work; the insurer's surveyor's approval.
- Right of retention: park only the disputed amount under a guarantee.
- Marina rules: whether outside contractors are allowed and at what charge.
6. International References and Trade Practice
International references and trade practice are listed together in the refit proposal sample.
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